Community Development Block Grant Program Guidebook
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Introduction
Section I: Project Start-Up
Section II: Financial Management
Section III: Reporting
Section IV: Environment
Section V: Civil Rights
Section VI: Acquisition
Section VII: Relocation
Section VIII: Labor & Construction
Section IX: Project Close-Out
Section X: Monitoring Checklist
Introduction - PDF
Section I: Project Start-Up - PDF
- PDF | Exhibit I-A: HUD Record Keeping Requirements
- PDF | DOC Exhibit I-B: Excessive Force Policy
- PDF | Exhibit I-C: Colorado Division of Housing Revolving Loan Fund (RLF) Policies
Section II: Financial Management - PDF
- PDF | DOC Exhibit II-A: Request for Reimbursement
- PDF | Exhibit II-B: Instructions for Reimbursement Request (Public Facility & Economic Development Projects)
- PDF | Exhibit II-C: Reprint of OMB Circular A-87, Attachments A-B
- PDF | Exhibit II-D: Checklist-Financial Management of Grants
- PDF | Exhibit II-E: SAMPLE-Response to Audit Report
Section III: Reporting - PDF
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Public Facility Projects
- PDF | DOC Exhibit III-A: Quarterly Performance Report
- PDF | DOC Exhibit III-F: Quarterly Financial Status Report
- PDF | Exhibit III-G: Instructions for Quarterly Financial Status Report
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Economic Development Projects
- PDF | DOC Exhibit III-A: Quarterly Performance Report
- PDF | DOC Exhibit III-B: Quarterly Performance (Employment) Report
- PDF | Exhibit III-C: Instructions for Quarterly Performance (Employment) Report
- PDF | DOC Exhibit III-D: Quarterly Microenterprise Report
- PDF | Exhibit III-E: Instructions for Quarterly Microenterprise Report
- PDF | DOC Exhibit III-F: Quarterly Financial Status Report (for Economic Development projects, see the attached sample)
- PDF | Exhibit III-G: Instructions for Quarterly Financial Status Report
- PDF | DOC Exhibit III-H: Estimated Expenditures Form
- Housing Development Projects
Section IV: Environment - PDF
- DOC | Exhibit IV-A: Finding of Exemption
- DOC | Exhibit IV-B: Categorical Excluded Activities Not Subject to CFR 58.5
- DOC | Exhibit IV-C: Categorical Excluded Activities Subject to CFR 58.5 -
- Statutory Checklist
- PDF | Exhibit IV-C.1: Statutory Checklist Instructions
- DOC | Exhibit IV-C.2: Sample-Historic Preservation Letter
- DOC | Exhibit IV-C.3: Eight-Step Process & Floodplain Notices
- DOC Exhibit IV-C.4: Notice of Intent to Request Release of Funds (NOI / RROF)
- DOC Exhibit IV-C.5: Request for Release of Funds and Certification (RROF)
- DOC Exhibit IV-D: Environmental Assessment (EA)
- PDF | Exhibit IV-D.1: Environmental Assessment Instructions
- DOC Exhibit IV-D.2: Combined Notice of Finding of No Significant Impact & Intent to Request Release of Funds (FONSI / RROF)
- DOC | Exhibit IV-E: Site Specific Environmental Clearance Checklist
Section V: Civil Rights - PDF
- PDF | Exhibit V-A: Record keeping Requirements-Civil Rights
- PDF | DOC Exhibit V-B: Sample Initial Notice-Policy of Nondiscrimination
- PDF | DOC Exhibit V-C: Section 504-Self Evaluation Plan
- PDF | DOC Exhibit V-D: Sample Application Log (RLF or Direct Beneficiary Log)
- PDF | DOC Exhibit V-E: Section 3 Reporting From and Definitions
Section VI: Acquisition - PDF
- PDF | DOC Exhibit VI-A: Invitation for Acquisition
- PDF | DOC Exhibit VI-B: Voluntary Agreement Acknowledgement
- PDF | DOC Exhibit VI-C: Waiver of Rights and Benefits
- PDF | DOC Exhibit VI-D: Determination of Exemption
Section VII: Relocation - PDF
- PDF | Exhibit VII-A: Summary of Differences
Section VIII: Labor & Construction - PDF
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Grantee Responsibilities PRIOR to Awarding a Construction Contract
- PDF | DOC Exhibit VIII-A: Sample-Contract for Professional Services
- PDF | Exhibit VIII-B: Water Works Plans & Specification Review Process
- PDF | Exhibit VIII-B1: Domestic Wastewater Treatment Works
- PDF | DOC Exhibit VIII-C: Davis-Bacon Exception Checklist
- PDF | DOC Exhibit VIII-D: Request for Determination & Response to Request
- PDF | DOC Exhibit VIII-E: Report of Additional Classification & Rate with Instructions
- PDF | DOC Exhibit VIII-F: Architect's Certification +++ Handicapped Accessibility
- PDF | DOC Exhibit VIII-G: Easements
- PDF | DOC Exhibit VIII-H: Invitation for Bids
- PDF | DOC Exhibit VIII-I: Instructions to Bidders
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PDF | DOC Exhibit VIII-J: Contract Documents
- Exhibit VIII-J, pages 1-2: Contract
- Exhibit VIII-J, pages 3-19: General Conditions
- Exhibit VIII-J, pages 20-23: Supplemental Conditions
- Exhibit VIII-J, pages 24-25: Terms & Conditions
- Exhibit VIII-J, pages 26-30: Labor Standards Provisions
- PDF | DOC Exhibit VIII-K: Bid for Lump Sum Contracts
- PDF | DOC Exhibit VIII-L: Bid for Unit Price Contracts
- PDF | DOC Exhibit VIII-M: Bid Bond Form
- PDF | DOC Exhibit VIII-N: Performance & Payment Bonding Requirements
- PDF | DOC Exhibit VIII-O: Contractor/Subcontractor Certifications
- Equal Opportunity Employment - Executive Order 11246
- Section 3 & Segregated Facilities
- Non-collusion Affidavit of Prime Contractor
- PDF | DOC Exhibit VIII-P: Contractor Eligibility Verification
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Grantee Responsibilities DURING the Construction Phase
- PDF | DOC Exhibit VIII-Q: Notice of Award & Pre-construction Conference
- PDF | DOC Exhibit VIII-R: Notice to Proceed
- PDF | DOC Exhibit VIII-S: Payroll & Instructions, FORM WH-347
- PDF | DOC Exhibit VIII-T: Statement of Compliance & Instructions
- PDF | DOC Exhibit VIII-U: Notice to Employees (EEO Poster)
- PDF | DOC Exhibit VIII-V: Employee Interview Form & Instructions
- PDF | DOC Exhibit VIII-W: Pre-construction Checklist
- Grantee Responsibilities FINAL Inspection & Closeout
Section IX: Project Close-Out - PDF
- PDF | DOC Exhibit IX-A: Notice of Public Hearing (Suggested Format)
- PDF | DOC Exhibit IX-B: Project Completion Report (Format)
Section X: State CDBG Monitoring Checklist - PDF